Personal Information Protectoin Policy PRIVACY POLICY

MICIN, Inc. (the “Company”) shall provide the personal information protection policy (this “Policy”) as follows in relation to our treatment of users’ personal information and comply with this Policy together with the Act on the Protection of Personal Information and its related laws and regulations.

Collection of Personal Information

When the Company deals with the personal information, it shall specify its purpose of use to the extent possible and collect and deals with the personal information appropriately within the scope that is necessary to achieve the purpose of use that is provided in “2. Purpose of Use of Personal Information” upon announcing its purpose of use in advance.

Purpose of Use of Personal Information

The Company shall collect the personal information to the extent necessary for the appropriate operation of management and business upon clarifying the purpose of use and use the personal information within the scope of such purpose.

Use by the Company

  • To provide, maintain, improve, develop and progress the services provided by the Company such as the reception of user registration, principal verification, collection of medical fee and provision of contents that are customized for users;
  • To provide the information regarding new products and services provided by the Company;
  • To conduct the advertising and questionnaires by the Company;
  • To provide new services by the Company;
  • To prepare and use the statistics data by using the information that is registered with the Company at the time of application for services provided by the Company (at the time of member registration) and the information and log data regarding the history of use of services (for the avoidance of doubt, the statistics data will not include any information that may identify the individual);
  • To decline the use of services by the users that would breach the terms for use of services provided by the Company or the agreement on use of services;
  • To view and amend the registration information regarding the use of services provided by the Company and to view the state of use of such services; and
  • To respond to the queries regarding the use of services provided by the Company.

Provision to Third Parties (including the Use by the Company)

  • To provide the information to related parties and agencies in the case of responding to disputes and litigations;
  • To provide the information to administrative agencies and judicial agencies pursuant to the related laws and regulations.

Regardless of the above purposes of use, the data obtained from Apple HealthKit shall be used only for the services that relate to the medical, physical and fitness application. The data of Apple HealthKit will not be used for the Company’s or third party’s marketing, advertisement, mining of data of history of use.

Management of Subcontractor

The Company may outsource the treatment of personal information to the extent necessary for the achievement of the purpose of use and, if so, the Company shall select the subcontractor which the Company believes treats the personal information appropriately. In addition, the Company shall provide the personal information for the subcontractor only to the extent necessary to achieve the purpose of use and request the subcontractor to deal with the personal information appropriately in accordance with the agreement, etc. and review its status regularly.

Treatment of Anonymous Information

When the user uses the services provided by the Company, the anonymous information regarding the user (e.g. IP address, status of use of functions, time of use etc.) shall be automatically recorded on the web server. This information shall be used for the following purposes:

  • To analyze the cause of problem that occurs on the server and resolve such problem;
  • To monitor the existence of frauculent access; and
  • To improve and develop the services provided by the Company.

Unless the user provides the information to the Company that may identify the individual, the Company may not identify the user himself/herself by using the anonymous information only.

Provision of Personal Information to Third Parties

The Company may provide the personal information to a third party within the scope as provided in “2. Purpose of User of Personal Information” above, but in other cases, the Company will not provide to any third party the personal information without obtaining the prior consent of the user except for the following cases:

  • If it is required by the laws and regulations;
  • If it is necessary to protect human lives, bodies or estate and it is difficult to obtain the user’s consent;
  • If it is necessary in particular to improve the public health or promote the sound cultivation of children but it is difficult to obtain the user’s consent;
  • If the national agency or municipal body or any person who is outsourced by the national agency or municipal body is required to cooperate with the performance of duties as provided by the laws and regulations and the Company finds that obtaining the user’s consent may cause some obstruction in the performance of its duties;
  • If the Company outsources all or part of the treatment of personal information to the extent necessary for the achievement of the purpose of use;
  • If the personal information is provided incidental to the succession of business due to merger or any other event;
  • If the court, public prosecutors office, police, bar association or any other agency that has the authority that is similar thereto requests the disclosure of the personal information of the user.

Unless the user provides the information to the Company that may identify the individual, the Company may not identify the user himself/herself by using the anonymous information only.

Joint Use

The Company may jointly use the personal data as follows:

(1) Items of Personal Data to be Jointly Used

Unless there is a specific request from the customer himself/herself, all the personal data of the customer himself/herself regarding the services provided by MICIN Insurance, Inc.;

(2) Scope of Joint Users

MICIN Insurance, Inc.;

(3) Purpose of Joint Use

To achieve the “2. Purpose of User of Personal Information”; and

(4) Name of Person Who Is Responsible for the Management of the Relevant Personal Data

MICIN Insurance, Inc.

Procedures to Respond to Requests for Disclosure, etc.

In relation to the personal information that is subject to disclosure, if any request for notification, disclosure, correction of purpose of use (correction of, addition to and deletion of contents), suspension of use (suspension of use and deletion), or suspension of provision to third parties by the principal (or its representative) of the personal information that is subject to disclosure, the Company shall respond to such request to the reasonable extent. Please use the form designated by the Company (Application for Disclosure, etc.) at the application for disclosure. If the person who makes a request contacts the addressee that is described in the below-mentioned “Point of Contact for Opinions, Queries, Complaints and Requests for Disclosure, etc. regarding the Treatment of Personal Information”, the Company shall send such form to such person.
In order to verify the principal, please attach to the Application for Disclosure, etc. a copy of identification (either of driver’s license (please submit the license upon deleting the principal’s permanent residence (honsekichi)), health insurance certificate, pension book or passport).
If a representative makes an application, please attach a copy of each of the following documents indicating that such representative is authorized by the principal and a copy of the representative’s identification (the same as above):

In the case of legal representative:

  • Full copy of the family register;
  • Certificate of Adult Guardianship Registration Matters; and
  • Other materials that indicate the legal authorization.

In the case of voluntary representative:

  • Power of attorney (together with the certificate of seal impression of the principal that is subject to disclosure).

After receiving the Application for Disclosure and these verification documents, the Company shall give notification in writing in relation to the personal information for which the request for disclosure, etc. is made. In addition, the charge for request for disclosure of personal information and request for notification of purpose of use of personal information is JPY 1,000. Please make remittance to the bank account as designated by the Company.

Point of Contact for Opinions, Queries, Complaints and Requests for Disclosure, etc. regarding the Treatment of Personal Information

Please contact the following point of contact for any opinions, queries, complaints or requests for disclosure, etc. regarding the treatment of personal information by the Company. Please become aware that we are unable to deal with any on-site direct request.

Point of Contact

MICIN, Inc.’s point of contact for queries regarding personal information:
Nippon Building 13th Floor, 6-2, Otemachi 2-chome, Chiyoda-ku, Tokyo 100-0004

privacy@micin.jp

Amendment to Privacy Policy

The Company shall review where appropriate the status of operation regarding the treatment of users’ personal information and continuously make endeavors to improve such status. The Company may amend this Policy depending upon the needs thereof. If any amendment is made, it shall be uploaded on the Company’s website.

Enacted on 1 February 2016
Lastly Amended on 25 August 2021

MICIN, Inc.
Seigo Hara, CEO